Zebrania terms of service

Terms used in this document

• — Service — Zebrania, available at zebrania.edu.pl and app.zebrania.edu.pl.
• — Operator — the entity running the Service.
• — Teacher — a user who runs a class or organizes events. They create an account themselves, as an individual.
• — Guardian — a parent or legal guardian of a child, who uses a link received from a Teacher to create an account, add their child, and book slots.
• — Statement — information about a child that a Guardian passes through the Service to a chosen Teacher (for example contact details, a health statement, pickup authorizations).

What the service is

The Service enables, in particular:

• — creating events (meetings, open days) and booking slots from an invitation link, on an account the Guardian creates on first arrival,
• — managing a class list and staying in touch with guardians,
• — passing Statements to the homeroom teacher — instead of paper slips,
• — email and SMS notifications about bookings and dates.

The core features of the Service are free. If we introduce paid features, their scope and price will be clearly marked, and nothing you use for free will become paid without notice.

Account and access

• — A Teacher creates an account themselves and is responsible for the accuracy of the data they provide.
• — A Guardian arrives in the Service from an invitation link received from a Teacher and creates their own account on first arrival. The account is what makes it possible to add a child, keep their data, and file Statements.
• — Sign-in works through a link sent to your email address; there is no password to invent or remember.
• — A Guardian adding a child creates a request to join the class, which the Teacher confirms. A slot can be booked before that confirmation — a booking does not wait on the Teacher's decision.
• — A Teacher may also send a separate link that opens sign-ups for one specific event. Such a link creates no account and does not replace signing in — beyond that one event it opens nothing.
• — You protect access to your account yourself: share sign-in links with no one and never act from someone else's account. Do not pass an event link on either — whoever holds it acts as you in the sign-ups.
• — An account is personal — a Teacher acts in the Service as an individual, not as a school.

The role of the Service: a messenger, not a recipient

The Service carries, stores, and renders Statements on the Guardian's behalf. The Operator is not the recipient of Statements, does not decide what they are for, and is not a party to consents made between a Guardian and a school (for example image-publication consent).

The Service publishes nothing. Whoever publishes (for example photos) is responsible for keeping the publication lawful.

The school as an institution is not a party to the agreement to use the Service. The Operator signs no data-processing agreements with schools.

Withdrawing and revising a Statement

You may withdraw or revise a Statement at any time, as easily as you submitted it.

For the self-return declaration, withdrawing it and submitting a new one both notify the chosen Teacher. We do this because a Teacher acting on out-of-date knowledge is a risk to the child — not because you are expected to pass it on yourself.

• — Revising a self-return declaration creates a new entry and the previous one is withdrawn with a date — it is not overwritten. Only the latest version is visible in the Service.
• — A withdrawn Statement is visible to exactly the same people who could see it while in force: the Guardian who submitted it and the chosen Teacher.
• — Withdrawing a Statement affects only your own entry. If another Guardian submitted their own, it still stands — you cannot withdraw someone else's.
• — How long we keep each kind of Statement, and when we delete it, is described in the Privacy policy.

Teacher obligations

• — Use the information received from Guardians solely for the purpose it was shared for — running the class and organizing events.
• — Do not pass it on beyond that purpose, and do not copy it outside the Service beyond what is necessary (for example a printed list for an event).
• — How you use the information in your work is your responsibility and — within the scope of its duties — your school's.

Guardian obligations

• — Provide information that is true and current — the school relies on it to keep your child safe.
• — Submit Statements only about a child whose parent or legal guardian you are.
• — When entering a third party's data (for example a person authorized for pickup), inform them — the Service never contacts them.

What is not allowed

In the Service you must not:

• — impersonate others or submit statements on someone else's behalf without authority,
• — introduce unlawful or offensive content,
• — disrupt the Service, circumvent its safeguards, or harvest other users' data,
• — use the Service for purposes other than organizing class work and school-guardian contact.

The Operator may block an account that grossly violates these terms. If we do, we will explain why.

Availability and changes to the Service

We work to keep the Service running without interruption, but — like all software — it may have technical downtime and bugs. We schedule maintenance outside the hours when the Service is needed most.

The Service evolves: features may change. We announce changes that materially affect how you use it in the Service.

Liability

The Operator is responsible for running the Service in accordance with these terms and the law. Nothing in these terms excludes rights you hold mandatorily under the law, in particular consumer rights.

The Operator is not responsible for the contents of Statements — they originate with Guardians — nor for decisions a school makes based on them.

Personal data

How data is processed — including whose data lives in the Service, who can see it, and how to delete it — is described in the Privacy policy. It is part of the rules for using the Service.

Ending your use of the Service

You may stop using the Service at any time. Account deletion is carried out by anonymizing your data — the details are in the Privacy policy. You manage Statements yourself in the app: you can withdraw them without deleting your account.

Complaints and contact

Report problems and complaints through the "Report a problem" button in the app. We respond within 14 days at the latest.

Changes to these terms

We may change these terms for important reasons: changes in the law, changes to the Service's features, or security. We will announce changes in the Service before they take effect. The date of the current version is stated at the top of the page.

Governing law

These terms are governed by Polish law. This choice of law does not deprive you of the protection granted by provisions that cannot be excluded by agreement.